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Are
you inundated with files? Has time spent to file, retrieve, fax, copy,
and overnight documents diminished your staff's productivity?
Remove
the barriers to effective service delivery.
Businesses
and organizations are facing six important issues that warrant a closer
look at document imaging solutions:
Storage Space: With paper files growing at the rate
of 15-20% a year, many firms are running out of space to store client
files on-site. And, with the high cost of rent, storage costs continue
to escalate as well.
Image Data's document imaging solution essentially converts your paper
files into electronic files (PDF
or TIF) which can be stored remotely or on
CD-ROM. If office space is at a premium, document imaging may be a critical,
long-term component to your solution.
Disaster
Recovery: What would happen to your business
if you had a serious fire? While some businesses have a disaster recovery
plan for electronic files by storing copies off-site, paper files
are excluded from such a protocol. Recent client files residing on-site
are susceptible to fire or water damage.
By turning your paper files into image files, copies can be securely stored
off-site.
Remote
Access to Documents: You're on the road
and need critical documents: "I need these documents faxed over."
Having the option to download needed files to your laptop computer or
PDA allows you to take the entire client file with you for easy access.
Back at the office, access to image files remains uninterrupted by your
use. Getting additional documents while traveling is easy via email of
highly compressed files.
Moreover,
multi-site businesses benefit from access to documents in an office down
the street or across the world.
Internal Efficiency & Workflow:
It is estimated that the average office spends
15% of their time filing and retrieving documents. Often, files are in
use by another in the office or taken from the office, thus increasing
frustration while diminishing productivity.
By implementing our document imaging solution, files are retrieved immediately
from your desktop PC and can be re-filed easily. Employers benefit from
a long-term return on investment with immediate impact.
Shared Access:
Shared access to documents has often meant regular visits to the photocopier,
such that, the copier itself becomes an higher cost due to increased use.
With
Image Data's solutions, everyone has access to the same file at the same
time, thereby eliminating the need for additional copies. If revisions
are made to the document, everyone has them immediately ensuring everyone
is working with the most current version.
Web or Internet Access:
We have found that many business want to or are required
to provide access to client information with respective clients via the
Internet. This ranges from e-mailing documents to clients to making documents
available over the firm's website. Click here
for more on Image Data's Web Hosting.
Solves these issues now: PDF documents are ideally suited for sending
e-mail attachments. They are compact in size, minimally consuming available
network bandwidth. Recipients can view and print the document easily;
you can also secure the document by sending it with password security
at document level. This same document-level security can be used for documents
accessed via the web.
Image Data are
your business record scanning specialist proudly serving the New York,
Boston and New England areas.
⇒ Do you have questions? Want to find out what your options are?
Submit our simple, no-obligation Call Me Now form for more information:
Click here.
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