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Law
Offices are paper-intensive. Hundreds
of thousands of dollars are spent yearly on case management. Attorneys
and staff spend the vast majority of their time creating, filing, managing,
storing and retrieving legal documents. PDF files, like no other file
format, makes optimum efficiency possible.
Fundamental
Goals of Image Data Services:
Law firms have two underlying objectives when considering a document imaging
system:
- To
enhance case management
- To
reduce paper storage cost
Enhancing
Case Management
Because paper evidence is the cornerstone of litigation, attorneys spend
significant amounts of time collecting and reviewing these documents and
growing files with more and more paper. Our document imaging system brings
new levels of accessibility and interactivity to case management. It also
meets the three essential requirements of the legal profession.
- Electronic
documents must be visually identical (like photocopies) to the paper
documents
- They
must be compact and easily shared with others, even outside the office
- They
must be easily searchable.
For
attorneys, PDF files provide extremely powerful case management tools
(as adopted by the U.S. Federal Courts). Attorneys can quickly search
documents and, in seconds, assemble PDF versions of key trial materials
that would take days to find in paper form.
Collaborating
on a case is handled more quickly and easily with our solution. PDF files
can be shared across a firm's network or over the Internet diminishing
the proclivity to "hoard" files. And with our markup tools,
attorneys can easily mark up documents with electronic annotation tools
such as text-highlighting, -strikethrough, -circling and sticky notes.
Reducing
Paper Storage Costs:
Because legal work resides on paper, storage cost is a major expense for
most law firms. The problem is compounded because of firms not only file
and store originals of documents, they file and store copies of documents;
the cost of storing this information continues long after the useful life
of the paper file.
A major benefit of our document imaging system to Law firms is the ability
to significantly eliminate these costs. Roughly speaking, a three-drawer
filing cabinet can be stored on one CD for a cost of under $1.00; and
because PDF files are filed from your desktop PC, personnel time to file
documents is reduced to a fraction of what it once was.
Focus on your clients. Let our Imaging Services do the work for you.
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Do you have questions? Want to find out what your options are? Submit
our simple, no-obligation Call Me Now form for more information:
Click here.
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