Image Data, Inc. - Document and Data Archiving, Scanning, Management

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Excerpts from Salem, MA Magazine Authored By: Dustin Luca Photos by Jaime Campos

June 23, 2021 by admin

Walking down a narrow hallway connecting two offices on the first floor of City Hall in early February, Ilene Simons, Salem’s seventh city clerk since the community’s transformation to a city in 1836, shares her trepidation in seeing the city archives leave Salem.

HIGH-TECH HISTORY Salem’s archives meet the digital age, placing public records at people’s fingertips…..

“They’ve never been out of my sight,” she says, stopping at one column of aged spines facing toward her. “I didn’t want to be the city clerk to lose the books.”…..

….“They (Image Data Inc.) handled them very well,” she says of the records, “and you couldn’t tell anything happened to them at all.” They are the workers at Image Data, an Albany, New York-based company that has been charged with digitally archiving the city’s records. Now in its third year, the project has already seen more than 1.1 million city records scanned…..

….I would’ve been thrilled if we put this system out and got to the six-year mark and had 100,000 devices connecting in, and I would’ve been thrilled if we had 20,000 records viewed,” Killen says. “We’re wildly over the top.” With so many department records available through the digital archive, the city’s own records seem to be drawing the bulk of attention. The most requested documents are town records from 1774 to 1818. The city clerk’s entire volumes from 1634 to 1865, along with the volume from 1881 to 1883, including those covering Salem’s first decades as a city, account for the top eight requested records……

….The project has also been memorable for those carrying it out. Marto compares his work on Salem’s archives with another major project where his company was given access to a daunting wave of Sept. 11, 2001, records, something he called “quite an accomplishment and an honor.” “We do fragile and historic books. Some of them date back even before (Salem),” Marto says. “There’s a lot of digitization that you do that’s just another job, but when you get into the historic records, something that’s meaningful, it stays with you.”

 

Interview with Salem, MA imaging project management staff: : https://youtu.be/t0LfFsyrJhQ

Filed Under: Company News Blog, Testimonials Blog

Testimonials

January 19, 2021 by admin

Matthew Killen, Chief Information Officer, City of Salem & Public Schools:

“I did want to take a moment and comment on a very bright spot from 2020 the City’s ongoing imaging project and the exceptional work provided by Image Data!

I am amazed at how far we’ve come over the last 3 years, with over 1 million pages spanning nearly 400 years of Salem’s history processed by Image Data. From day 1 the professionalism, detailed care and communication provided by you, Tom Marto, and the entire team contributed to this success. I have been very pleased with each onsite assessment, kick-off with individual departments, transmission of data, all the way thru document return. The resulting image quality and ease of access has proved incredibly useful to staff, residents, businesses, and even scholars!

As we look to the next phase of this project I can’t tell you how happy I am to have Image Data on the team. Your experience with a variety of current and historic documents, commitment to customer service, and smooth handling of even the most complicated requests is appreciated!”

ENCON- Division of Lands and Forests, Real Property Bureau:

“The scan quality looks excellent!   As always we appreciate your time and attention to detail.  Working together you were able to scan an entire wall of map storage in this crazy year!”

Ivy League University:

“I can honestly say the scanned aperture cards have paid huge dividends several times over! Having the 30,000+ original drawings in electronic format for quick sharing is priceless!  I get requests from various consultants on a regular basis who are investigating building structural issues for renovation and construction projects. Having these drawings on hand results in huge savings to the State by not having to go into expensive structural building investigations.” — “Your service has been impeccable, allowing us to provide a high level of service to the University.”

Financial Services Company:

“We are well aware of how important you have been (and continue to be) to our success as a strategic business partner.”

Ellen Rostron, Orthopaedic Surgical Center, Peabody, MA:

“I would certainly call your company for another project. It was professional, seamless, pleasant.”

 

Village of Pelham, NY:

Image Data has completed phase I conversion work project for the Village of Pelham, NY. The documents include both small and large format building plans and many of the documents are old and fragile. Chris Scelza, who is overseeing this project from the Village, had this to say about our work: “The quality of the work is fantastic.  The images look clean and very legible considering there are documents that are very old.  Overall, Image Data is doing a wonderful job.  Furthermore, I’m totally impressed with the turnaround time and service level when it comes to retrieving documents that we need on demand.”

Filed Under: Testimonials Blog

Find Image Data at these Events

May 13, 2019 by admin

In New York

 

Association of Towns, NYC

 

Adirondack Park Agency -Local Government Day, Lake Placid

 

NYSAC Finance School

 

NYS Town Clerks Association, Annual Conference

 

NYALGRO, Records Management School

 

NYCOM, Fall Training School

 

Westchester NYSBOC

 

 

In Connecticut

 

Connecticut Clerks Spring Conference

 

Connecticut Town Clerks Association

 

Connecticut Clerks Fall Conference in West Brook CT

 

 

In Massachusetts

 

Massachusetts Town Clerks Conference, Plymouth

 

Massachusetts Town Clerks Conference, Devens

 

Filed Under: Company News Blog Tagged With: contact, events, meetings, news

Making A Difference with Image Data

September 1, 2015 by admin

blogIconDid you know Image Data actively makes contributions, donates time, or seeks to hire qualified applicants from a range of organizations in the Albany, NY & Boston, MA areas? 

Wounded Warrior Project® (WWP) serves veterans and service members who incurred a physical or mental injury, illness, or wound, co-incident to their military service on or after September 11, 2001 and their families. http://www.woundedwarriorproject.org/

The Altamont Program, Inc. Altamont Programs offer hope and opportunity to the impoverished, the addicted, and the socially disenfranchised through addiction treatment, housing, vocational training, and job placement. http://pyhit.com/

[Read more…]

Filed Under: Company News Blog

Implementing an #EMR? What about our existing patient records?

August 12, 2015 by admin

Four Winds HospitalFour Winds Hospitals are located on two serene campuses in New York State. Four Winds Katonah, a 175 bed psychiatric hospital 50 minutes north of midtown Manhattan and Four Winds Saratoga, an 88 bed psychiatric hospital located in Saratoga Springs, 30 minutes north of Albany. Four Winds has become leading specialized providers of inpatient psychiatric treatment for children, adolescents and adults in the northeast.

For Four Winds, the EMR (electronic medical record) aims to provide additional value to patients of Four Winds by increasing safety and security, improving quality, accelerating excellence in operations, as well as generally improving access with immediate availability of vital patient information.

With this quantum leap in technology, a solution was needed to ensure continuity with existing paper patient records. Four Winds Saratoga decided to work with Image Data for imaging services to make this transition from hard copy to digital happen.

According to Michelle Blanchard, RHIA, who is Director, Health Information at Four Winds, “Four Winds Saratoga contracted with Image Data converting historical patient records to images which were then transferred to our electronic medical record. This included over 600 patient files and approx. 105,000 scanned images.”

Image Data’s responsive approach to this project and proven experience with similar healthcare customers yielded expedient progress and instant access to important patient records that provide continuity of access to older patient information even as new, state of the art systems are put in place.

Blanchard adds, “The Image Data team did an amazing job maintaining organization of the records while transporting, preparing and scanning the records. The quality of the images far surpassed our expectations as did the speed at which the team finished the project. The overall experience was unsullied and we would highly recommend Image Data services to other organizations seeking imaging services.”

It is the philosophy of Four Winds that “quality treatment, delivered at the appropriate level of care, is not only clinically effective, but cost effective.” In truth, all healthcare IT solutions need to meet that same dual objective of clinical and cost effectiveness. By migrating existing patient records into an enduring electronic format, coupled with easy access for clinicians,  hospitals like Four Winds can increase clinician satisfaction; remove barriers to adoption of a new EMR; increase safety by ensuring no patient history information is missed; and significantly improve operational excellence with standardized and coordinated processes.

Many hospitals are facing this exact same challenge. They’ve made a commitment to implement an EMR/EHR and it can often be a complex, multi-million dollar investment with a protracted implementation. All the while, the disconcerting issue remains of what to do with paper patient records or even electronic records that exist in older formats from “home grown” or obsolete patient record systems. From a best practices perspective, it is critical for HCIT and clinical informatics leaders to partner with a firm that specializes in healthcare patient record migrations. Image Data’s strengths in engagement and project management, production planning and process control, and attention to data security can make the difference for a headache-free patient archive migration project associated with an EMR/EHR implementation.

Talk to Image Data today. We’re experts at evaluating your hospital’s unique challenges and providing a solution tailored to your requirements. Join our many clients in healthcare who work with Image Data to implement solutions that positively impact patient care.

 

 

Filed Under: Company News Blog Tagged With: conversion, ehr, emr, healthcare, hospital, migration, paper conversion, patients, records, saratoga

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